03 / 12Prepare

Exhibitor management and exhibitor portal

Exhibitors ready before the doors open.

Each exhibitor completes a portal, orders services and declares their team. Your operations team follows every file, order, sign and stand builder from one place, and sees what is missing.

Exhibitors & operations
Real screen · Exhibitors & operations

Trusted by trade show organizers

01 · Exhibitors · ALSO ON MOBILE

Every exhibitor file, complete or not

Stand, contract, logo, team, orders and documents in one record per exhibitor. Completion is measured, so you chase only what is really missing.

  1. 01Completion score per exhibitor
  2. 02Their own portal, open all year
  3. 03Directory published to the app
Exhibitor directory in the app

Also in this product

05 · Participant spaces

A portal for each audience

Decide what exhibitors, visitors, press, speakers and the other profiles see on the web and in the app, module by module.

06 · Supplies catalogue

Your service catalogue, with pictures

Furniture, lighting, screens and services with prices, cloned from the previous edition in one click.

07 · Showcase items

Exhibitors show their products

Products presented by exhibitors, with likes, favourites and contact requests from visitors.

Also in the app
08 · Signboards · Formats

Every sign format, defined once

Fascia sizes, backgrounds and text limits, so nothing reaches the printer that will not fit.

12 · Job offers

A job board on the show

Exhibitors post their offers, candidates apply, and each exhibitor follows its own pipeline.

13 · Concierge

Concierge services for your guests

Airport shuttles, interpreters, photographers and partner hotels, booked by participants and fulfilled by your providers.

What visitors see

Every exhibitor gets a page

Visitors search the directory by sector, country or product category, then open a profile with the stand, hall, products, team and job offers. They can like a product or send the exhibitor a contact request.

  • Directory
  • Exhibitor pages
  • Products
  • Job board
Explore the event website
Every exhibitor gets a page
Furniture, power and services, ordered online
Furniture, power and services, ordered online
Each order, from request to delivery
02 · Service orders

Furniture, power and services, ordered online

Exhibitors order from your catalogue in their portal. Each order is tracked from request to delivery on the stand, with its amount and its status.

  • Catalogue with prices and pictures
  • Delivery tracked per stand
  • Orders exported for suppliers

How it works

From signed contract to a stand ready on day one

01
Representatives

Every exhibitor’s team, accredited

Exhibitors declare their staff; credentials, photos and check-ins are tracked per company. Import a whole team from a spreadsheet.

02
Service orders

Furniture, power and services, ordered online

Exhibitors order from your catalogue in their portal. Each order is tracked from request to delivery on the stand, with its amount and its status.

03
Signboards

Every stand sign, checked before printing

Exhibitors type their trading name once. You validate it, the printer receives a clean list, and you see which stands still have no sign.

04
Stand builders

Builders cleared before they build

Insurance, clearance to build and setup windows checked for every builder working on your floor.

05
Incidents

Incidents handled before they escalate

Severity, response time targets and escalation rules, with the team member who takes each case.

03 · Signboards

Every stand sign, checked before printing

Exhibitors type their trading name once. You validate it, the printer receives a clean list, and you see which stands still have no sign.

Every stand sign, checked before printingEvery stand sign, checked before printing
01Requested, accepted, delivered, verified
02Formats with size and character limits
03Missing signs provisioned in one click
11 · Visas

Visa letters for foreign exhibitors

Requests reviewed step by step, invitation letters issued and passport dates checked.

Personal demo

Talk to a Moultaka expert about your show.

Thirty minutes on your own case, with a live demonstration of the screens your team would use.

The demo covers
  • Your floor plan, sales and exhibitor portal
  • Registration, badges and kiosks
  • The participant app
  • Answers to your own questions
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What interests you

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